# OnPay

Full-service payroll priced per worker.

Full-service payroll for small businesses at a flat base-plus-per-worker fee: unlimited pay runs, federal, state, and local tax filings and year-end W-2s and 1099s included, multi-state, plus HR basics (onboarding, PTO, benefits, 401(k), workers' comp) and a QuickBooks integration. It is the run-it-yourself payroll leg of the back office, distinct from the outsourced bookkeeping firms on this shelf.

- Category: Operating Resources
- Pricing model: Subscription
- Where it fits: Operate & Grow the Business
- Website: https://onpay.com

## At a Glance

The run-it-yourself payroll leg of the back office; pair it with a bookkeeper for the rest.

## What It Costs

$49/mo base plus $6 per worker; federal, state, and local tax filings and year-end W-2s and 1099s included with no filing surcharge; an accountant and bookkeeper partner program starts at $55/mo with revenue share. Verified on onpay.com/pricing.

## Best For

A new owner who wants to run payroll and basic HR in-house rather than outsource the whole back office

## Pros and Cons

- Pro: Transparent published pricing with federal, state, and local tax filings and year-end forms included, no filing surcharge
- Pro: Full-service payroll plus HR basics (onboarding, PTO, benefits, 401(k), [workers' comp](https://searchspheresource.com/glossary/workers-comp)) and multi-state support, enough to run a small acquired business's people operations
- Pro: Integrates with QuickBooks and the accounting stack rather than forcing a separate silo
- Con: Payroll and HR only, so it does not touch the bookkeeping or business tax-return work the other shelf entries cover; a new owner still needs those elsewhere
- Con: Per-worker pricing scales with headcount, so a labor-heavy trades business pays more than a lean one
- Con: Oriented heavily toward the accountant and bookkeeper partner channel, so direct-buyer onboarding gets less spotlight

## What Searchers Say

A long-running, well-reviewed SMB payroll provider frequently cited alongside Gusto in small-business payroll comparisons; pricing and included tax filings verified on its own site.

## Compared With

- Who runs payroll and benefits at the business you just bought, software or a PEO? (https://searchspheresource.com/resources/compare/onpay-vs-aspen-hr.md)

## Sources

- https://onpay.com/pricing
- https://onpay.com

Also on this site: https://searchspheresource.com/resources/category/operating-resources.md
Source: https://searchspheresource.com/resources/onpay
Last checked: 2026-07-21

Site index for machines: https://searchspheresource.com/llms.txt